BY-LAWS OF U-CAMPUS BAPTIST CHURCH
These By-laws, the Church Constitution, and the Policies and Procedures constitute the governing documents of the Church.
The English version of these by-laws shall be the official version. Should there be any discrepancy between the English and Chinese versions, the English version shall prevail.
In these bylaws, unless the context otherwise requires:
“Auditor” means –a person, a firm or a group conducting a financial review or audit.
“Board” means Board of Directors or Board of Deacons of the Church
“By–laws” means the bylaws of the Church;
“Constitution” means UCBC Church Constitution.
“Church” means U-Campus Baptist Church (UCBC)
Section (a) Members shall be admitted to the fellowship of this Church in any of the following ways, and provided that their names are presented to the Active Membership of the Church for final approval:
(1) Upon acceptance of Jesus Christ as Lord and Saviour; and who have openly confessed their faith in Him through baptism by immersion in water, unless constrained by a person’s physical disability.
(2) By letter of transfer/recommendation of recent date from another Church.
(3) By Christian experience; that is, persons who have been baptized as believers by immersion in water or sprinkling, as well as those Members who have lost their connection, upon approval of Church membership.
(4) Through restoration to Church membership after withdrawal of fellowship from this Church.
Section (b) In addition, membership in this Church is contingent upon the following requirement:
The candidate shall be interviewed by the Pastor, and/or Pastors; and then by two or more Deacons. If the candidate’s response satisfies the Pastor and Deacons, the candidate may then be presented to the Church for approval. Upon approval of the Membership of the Church, the candidate shall be considered a Member.
ARTICLE II. DEFINITIONS OF MEMBERSHIP
Section (a) A Member shall be defined as one having submitted his membership to the ministry and discipline of the Church Members.
Section (b) In this Church, Membership shall be classified as follows:
(1) Active Membership:
An Active Member is one who regularly participates in the worship services, and general life of the Church.
(2) Inactive Membership:
An Inactive Member is one who has not actively participated in the general life of the Church for at least one year. (See Article IV)
(3) Non-Resident Membership:
A Non-Resident Member is one who lives outside the area but is interested, and has not withdrawn his membership.
Section (c) And, in this Church, only Active Members shall have a vote; and since only Active Members vote, the Church’s Membership List shall be under constant review by the Board of Deacons and the Church Clerk. A complete report shall be made by the Church Clerk at the Annual Meeting. The list may be updated at regular business meetings.
Section (d) A Member ceases to be in good standing when he has been removed from Membership according to procedures outlined in Articles III and IV of these By- Laws.
ARTICLE III. DISMISSING OF MEMBERS
Section (a) Dismissing of Members from the fellowship of the Church shall be as follows:
(1) By letter of recommendation to another Christian Church upon approval of the active Church membership, indicating that the Member is in good standing.
(2) A person is considered as withdrawal of his membership from the church if a person has been absent from the fellowship for over 2 years.
(3) Members who have been dismissed shall have their names deleted from the Membership Lists.
ARTICLE IV. RESTORATION /DISCIPLINE
Section (a) This Church holds that the true body of Christ involves the whole person of each Member (social, moral, religious). This means that Christ is Lord over all aspects of our lives. The Church may minister either restoration or discipline to an individual Member who has fallen from fellowship in any of these areas.
Section (b) Members who disregard their relationship to the Church (see Article II), or who can no longer hold to its doctrinal statement, shall, upon vote of the Active Membership, cease to be a Member of this Church; or, shall be placed on the Inactive Membership list, as may be deemed advisable.
Section (c) It shall be the duty of the Board of Deacons to seek to restore such Members. The purpose of restoration is to redirect a wayward Member and it will be conducted in accordance to Matthew 18:15-20. Disciplinary action will only be taken when all information has been gathered and the person has had an opportunity to respond. Only the Deacons may make a recommendation to the Church that a delinquent Member’s name be deleted from the active Membership List, and that, only after having made a reasonable effort to have restored the Member to fellowship. Disciplinary action will only occur with the approval of the Active Membership.
When a disciplinary concern is taken to the Membership, the issue will be explained by a general reference to the area of concern, showing sensitivity to the individual.
Section (d) When a Member requests his name be deleted from the Membership List and no charges have been laid against that Member, the Board of Deacons shall investigate the reasons. If they are satisfied that the Member cannot be restored, the Board of Deacons shall present to the Church a recommendation that the name be deleted from the Membership List.
Section (e) On the foregoing, the Active Membership may immediately vote at a regularly called business meeting, and a written notice of the resulting action shall be given to the Member.
ARTICLE V. THE PASTOR AND/OR PASTORS
Section (a) The Pastor and/or Pastors shall exercise general spiritual and administrative oversight over all the affairs of the Church. The Senior Pastor shall be an ex-officio Member of all standing Boards and Committees, except the Pastoral Search Committee convened for his own pastoral position.
ARTICLE VI. THE CALLING OF A PASTOR AND/OR PASTORS
Section (a) A special committee, which shall be called a Pastoral Search Committee, shall be elected at a regular or specially called business meeting of the Church to make selection of a Pastor and to recommend his name to the Church.
Section (b) The Pastoral Search Committee shall present only one name at a time to the Church for consideration.
Section (c) If the first recommendation is rejected, further recommendations may be made until the Church is satisfied to extend a call. This should be done at separate meetings, but should not be considered mandatory.
Section (d) The Pastoral Search Committee shall consist of five Active Members, two of whom shall be Deacons.
Section (e) The call itself can be extended only by a seventy-five percent (75%) majority vote of the Active Members present at a specially called business meeting. The vote must be by secret ballot. Forty percent (40%) of the active membership shall form a quorum.
在特别召开的会友大会上，必须有百分之七十五 (75%) 活跃会友投赞同票，方可进行聘牧。投票是採用不记名投票的方式，至少要有百分之四十(40%)的活跃会友出席方能达到法定人数。
Section (f) When the Church extends a call to the Pastor, it shall make clear that the financial support and other benefits will afford the new Pastor. In addition, it should forward a copy of the Constitution, the By-Laws of the Church and any other pertinent information together with the call.
Section (g) No Pastor shall be called to the ministry of this Church unless he is satisfactory in his personal record, education, ministerial standing, general fitness for the work of the pastorate, and is in sympathy with the objects and work of the Baptist Union of Western Canada.
Section (h) When a second Pastor, or more, is to be called, the foregoing applies, except that the first Pastor shall be consulted with and kept informed, and that there is reasonable assurance that a good relationship will be maintained between them.
ARTICLE VII. TERMINATION OF PASTORAL RELATIONSHIP
Section (a) Resignation of the Pastor or Pastors shall be submitted to the Church through the Chairman of the Board of Deacons.
Section (b) Termination of the pastoral relationship shall require three months notice, unless mutually waived.
Section (c) Termination of the Pastor(s) may only happen following a motion from the Board of Deacons. This motion must be presented at a special Business Meeting called for this specific purpose.
Section (d) The Pastor(s) of this Church may be asked to resign on an affirmative vote of seventy-five percent (75%) of the Active Members present and voting at a regular, or special business meeting of this Church, of which two weeks written notice shall have been given; the said notice shall state the specific purpose of the meeting. Forty percent (40%) of the Active Membership shall form a quorum.
在教会的常会或特会上投票表决，当出席会议活跃会友的百分之七十五(75%)人数支持时，本教会的牧师或牧师们可被请求辞职。此会议需提前两个礼拜以书面通知召开，并说明此次会议的目的。百分之四十 (40%) 活跃会友为法定人数。
Section (e) Voting shall be by secret ballot.
ARTICLE VIII. ORGANIZATION
Section (a) The Members of this Church shall constitute the final authority for all above matters pertaining to this Church. All Active Members are entitled to vote; and, with important exceptions noted elsewhere in these By-Laws, a simple majority vote at a duly called business meeting of the Church shall legally commit the Church.
Section (b) The Officers of the Church shall be the Pastor(s), and all the members of the Board of Deacons.
Section (c) This Church may delegate certain duties and responsibilities to Committees
Section (d) NOMINATING COMMITTEE
The Nominating Committee shall be elected each year from the floor of the Annual Business Meeting; and shall consist of five Active Members as follows: one Deacon (appointed by the Board), other than the Chairperson; and four (4) Active Members. The Pastor shall serve as an ex-officio member. In the case of multiple staff, the Senior Pastor shall so serve.
Within two weeks of the election, the Nominating Committee shall meet for the purpose of electing a chairperson from their own number.
It shall be the duty of this Committee to present nominations of Church Clerk, Treasurer, Church Tellers, the Board of Deacons, and Chairs of the Ministry Areas at the Annual General Meeting, for the following year. At no time are its nominations binding.
All nominees shall have been fully informed of the duties of the position and their consent to stand obtained.
The names of all nominees shall be posted in a conspicuous place at least three (3) Sundays prior to the Annual General It is advisable to forward this slate of nominees to the residences of the Active Membership, but this must not be considered mandatory. Church Members may present names to the Nominating Committee for consideration, provided they are given to the Nominating Committee, in writing, no later than 60 days prior to the Annual General Meeting.
In addition, the Nominating Committee shall nominate persons for vacancies or additional positions, as required, occurring during the year, except that of the Pastor(s), subject to ratification of the active membership.
Section (e) Other and/or special committees, as need and experience indicate, except in the case of the Pastoral Search Committee, are appointed by the Board of Deacons, and may be deleted or added as wisdom and experience may suggest.
Section (f) The Board of Deacons shall have, along with the Pastor(s), general oversight and supervision of the ministry of the Church.
Section (g) Policy matters developed by the Board of Deacons remain tentative policy until either ratified or invalidated by the Active Membership at a Business Meeting of the Church.
ARTICLE IX. THE BOARD OF DIRECTORS
PART I – ELECTION
Section (a) The Board of Directors (Deacons thereafter) shall consist of not less than five and not more than seven (7) Active Members.
Section (b) The Deacons shall be elected at the Annual General Meeting of the Church and shall ordinarily hold office for a term of three years. However, Deacons may be elected for a term of less than three years in order to achieve a balance in number between one-year, two-year and three-year Deacons. One-third of the Deacons shall retire each year. They are eligible for additional terms but may not serve more than six consecutive years, after which they must retire for at least one year before any re-election.
Section (c) An honorary Deacon may be appointed for life provided he has served at least three three-year terms as Deacon of this Church.
Section (d) The Board of Deacons shall meet a minimum of four (4) times each year. They shall assist in the ordinance of Baptism and the ordinance of the Lord’s Table, and generally support the Pastor(s) in the ministry.
Section (e) Within four (4) weeks after the Annual General Meetings, the Deacons shall meet for the purpose of electing a Chairperson from their own number and to appoint from themselves Deacons to the Ministry Areas.
Section (f) The Board of Deacons shall elect a secretary from their own number to record and keep the minutes of their meetings.
PART II — AREAS OF RESPONSIBILITY
Section (a) The Board of Deacons shall have, along with the Pastor(s), general spiritual and administrative oversight and supervision of the ministry of the Church. This is the Board of Deacon’s prime function.
Section (b) The Board of Deacons shall exercise their responsibility through the use of the Ministry Areas, as designated by the Church.
PART III – TRUSTEESHIP
Section (a) The Board of Deacons shall hold in trust for the Membership of this Church the Church’s seal, properties and facilities, and shall be the legal custodians thereof. They shall have the right of taking, by grant or device, holding and possessing, and when authorized by the Active Membership of the Church, of selling, mortgaging, and otherwise conveying land, money, and any other property conveyed to them, and of suing or being sued, in any courts of law or equity.
Section (b) The Deacons, subject to the approval of the Church’s Active Members at a regularly called Business Meeting, have authority to use the seal of the Church, and to effect loans and to exercise borrowing powers, such sums of money as the Active Membership of the Church of which they are Trustees may by vote authorize. In the case of emergency loans, the amount of such loans remaining unpaid shall not at any time exceed twelve percent (12%) of the Church’s current budget.
Section (c) If major transactions are to be entered into by the Board of Deacons, they may do so only after competent advice has been obtained; and all transactions shall be in conformity with the laws and statutes of the Province of British Columbia and the Government of Canada.
Section (d) No debenture shall be issued without the sanction of a special resolution.
PART IV — THEIR REMOVAL
Section (a) Deacons may be removed from office by vote of the Church upon presentation of a special resolution.
ARTICLE X.THE CHURCH CLERK
Section (a) The Church Clerk shall be elected for a term of one year at the Annual General Meeting, and can be re-elected.
Section (b) The Church Clerk shall act as secretary at all Business Meetings of the Church; to be responsible for the Church’s official correspondence, reports and legal documents, and to be the custodian of the Church’s Membership List (Register). All resignations of Church Members shall be submitted to the Church Clerk, except that of the Pastor(s).
Section (c) The Church Clerk shall give constitutional notice of all Business Meetings as indicated in these By-Laws. The Clerk shall report on the state of the Church Membership at the Annual General Meeting.
Section (d) Further, the Church Clerk shall call to the attention of the Pastor(s), the Moderator, and the Board of Deacons matters of business which require attention; and shall supply the denominational body with such data as they shall request.
ARTICLE XI. THE TREASURER
Section (a) The Church Treasurer shall be elected for a term of one year at the Annual General Meeting and can be re-elected. The Church Treasurer shall be the custodian of all Church funds for which the Board of Deacons is responsible; to pay all bills chargeable to the Church; to keep accurate accounts; to ensure that all offerings received are counted by two or more tellers, and deposited in the bank, trust company, and/or credit union; to provide the Government of Canada or British Columbia with the necessary information they may require; to provide a Financial Report to the Church’s regular Business Meeting, and to present a Financial Report at the Annual General Meeting of the Church.
Section (b) An Assistant Treasurer may be elected for a term of one year at the Annual Business Meeting and can be re-elected. The Assistant Treasurer shall perform those duties assigned by the Treasurer.
ARTICLE XII.THE CHURCH ENVELOPE CLERK
Section (a) The Church Envelope Clerk shall be the custodian of all the Church offering envelopes and to ensure distribution of the offering envelopes and issuance of accurate receipts.
ARTICLE XIII.THE CHURCH TELLERS
Section (a) The Church Tellers, two or more, and the Head Teller, shall be elected for a term of one year at the Annual General Meeting and can be re-elected.
The Head Tellers shall ensure that all offerings received are counted by two or more Church Tellers, and are given to the Church Treasurer to deposit the offerings in the bank, credit union, or trust company and shall insure that weekly Church Teller’s reports are issued to the Church Envelope Clerk and the amount and designation of the offerings to the Administrator.
ARTICLE XIV. AUDIT/REVIEW
Section (a) A professional third party accountant (“Auditor”) shall be appointed annually by the Active Membership to conduct an audit in accordance with the accounting principles of B.C. .
教会会友每年需指定一名第三方专业会计师（审计员），按照 BC 省政府稽核规定进行审计。
The Auditor shall audit/review all of the accounts of the Church and its auxiliary organizations and report the findings to the first regular Business Meeting of the year.
The Auditor may be assisted by a member of the Church appointed by the Active Membership for that purpose provided that the person is not serving the Church in any other financial capacity.
ARTICLE XV.GENERAL MEETINGS
Section (a) The Annual General meeting shall be held during the month of January for the purposes of hearing reports; of electing officers, Deacons and Committees; of receiving financial reports; and of transacting other Church business. The elected officers shall take office the first Sunday after the Annual General Meeting.
Section (b) Regular Business Meetings shall be held for the purposes of interim reporting and for the transaction of such business as needs to be brought before the Membership from time to time. There shall be at least one regular Business Meetings per year in addition to the Annual General Meeting. One regular Business Meeting shall be held in the spring or in the fall of each year.
Section (c) In compliance with Section 60 of the Societies Act, fourteen days written notice must be given of all General Meetings. In addition, two notices of General Meetings, stating the specific business or purpose of the meeting, must be given, either during the week, or on the Sunday before it is held. It is preferable to notify the Membership at least two Sundays prior to the meeting.
Section (d) Special Business Meetings, in accordance with the provisions of Section 58 of the Societies Act, the Board of Deacons shall, on the requisition of 10% or more of the Active Membership, call a General Meeting of the Church, as provided in Section (c) above. In addition, the Board of Deacons may call a General Meeting of the Church, as provided in Section (c) above.
特别事务性会议──根据协会法第五十八款，若超过十分之一活跃会友要求，执事会要按照上述条款 (section C) 召开会友大会。另外，执事会亦可按照 section C召开会友大会。
Section (e) There shall be no voting by proxy at any General Meeting.
Section (f) Regular public meetings for Divine Worship shall be held at times determined by the Active Membership.
Section (g) Minutes of Meeting: The Secretary shall cause the minutes of every meeting to be taken and such minutes shall be signed by the Chairman of the meeting and by the Secretary after approval at the next succeeding meeting.
Section (a) Twenty percent (20%) of the Active Membership shall form a quorum, but never fewer than twenty-five (25) members, except where indicated otherwise in these By-Laws. The Church Clerk’s Membership Lists (Church Register) shall be evidence of membership.
ARTICLE XVII.CONSTRUCTION AS TO GENDER
Section (a) In all cases where the masculine is used in these By-Laws, it shall be understood that both genders are meant, except in cases where the context clearly indicates otherwise.
ARTICLE XVIII.USE OF THE CHURCH NAME
Section (a) The Church Membership shall have the power to grant, refuse, or withdraw the use of the name of the Church as part of the name of any subsidiary or auxiliary organization of the Church. Each and all such organizations shall render through the Board of Deacons a comprehensive report, together with their financial position, to each Annual General Meeting of the Church.
ARTICLE XIX. BAPTISM
Section (a) Persons may be admitted to the Membership of this Church who have been baptized as believers, whatever the mode; but whenever this Church practices Baptism, it shall always be by immersion in water, unless constrained by a person’s physical disability.
ARTICLE XX.BORROWING AND FINANCIAL ARRANGEMENTS
Section (a) Administration of Funds. The Directors (Deacons) shall administer the funds and property of the Society and shall designate the place at which the bank account of the Society shall be kept. Unless and until the Directors otherwise determine all cheques drawn upon the Society bank account shall be signed by at least two of the directors (deacons), Secretary and Treasurer.
Section (b) Directors (Deacons) to Determine Distribution. The Directors (Deacons) shall have full responsibility and authority to determine the manner in which income and funds of the Society shall be distributed and carry on the purposes of the Society and any determination of the Directors (Deacons) made or authorized under this by-law shall be final.
Section (c) Borrowing. In order to carry out the purposes of this Society the Directors may, on behalf of and in the name of the Society, raise or borrow money in such manner and amount, on such security, from such sources and upon such terms and conditions as they think fit, including by the issue of debentures provided that no debenture shall be issued without the sanction of a special resolution.
Section (d) Donations. All donations made to the Society shall be paid into general bank account of the Society and a receipt therefore shall be given. If the donor requests that a particular donation be kept separate and apart from the general account of the Society and subject to particular terms and conditions, such donation shall be kept in a separate account (not necessary a bank account) and subject to the particular terms and conditions, provided such terms and conditions are not inconsistent with the Constitution and the By-laws of the Society.
ARTICLE XXI.SPECIAL RESOLUTIONS
Section (a) The Constitution and the By-Laws may be altered by Special Resolution at any General Meeting of the Church.
Such a Special Resolution may be adopted upon an affirmative vote of seventy-five percent (75%) of the Active Members present, providing two weeks written notice shall have been given; the said notice shall state the Special Resolution to be voted on. No proxies shall be allowed in voting.
Such a Special Resolution is subject to acceptance by the Registrar of Companies as being in compliance with the Societies Act of British Columbia.
Section (b) Special resolutions, not concerning the alteration of the Constitution or the Bylaws, but concerning other important matters may be brought to the Church at any duly called Business Meeting, provided that two weeks written notice has been given stating the special resolution to be voted on. Such special resolutions require only a majority vote unless otherwise directed by the meeting.
ARTICLE XXII. COMPLIANCE WITH INCOME TAX ACT
Section (a) U-Campus Baptist Church, as a registered charity, will comply with all applicable provisions of the Income Tax Act of the Government of Canada.
ARTICLE XXIII.AMENDMENTS TO BY-LAWS
Section (a) These By-laws shall not be altered or added to except by special resolution.
Section (a) It shall be the duty of every Member of the Society to furnish the Society with his or her mailing address and advise the Society in writing of any change thereof.
End of Document